Officer Role Descriptions

President

Qualifications:

• Active member in the chapter
• Consent to serve in the position

Responsibilities:

• Act as the executive officer and administrator of all business of the chapter as stated in the bylaws.
• Serve as chief representative of the chapter in inter-chapter activities.
• Ensure chapter participation in the biennial convention House of Delegates and other business brought forth before the House of Delegates during the term.
• Prepare a calendar and agenda for all Board of Directors and general membership meetings with assistance as needed from the secretary.
• Finalize the committee appointments recommended by the Board of Directors for all committees, advisory councils or task forces.
• Delegate responsibilities not otherwise handled by the chapter bylaws to the chapter officers or committees.
• Communicate the business, projects and activities of the Board of Directors to the membership.
• Ensure at least one business meeting and at least two programs or events that support the purposes and goals of the honor society are held during each fiscal year.
• Arrange an orientation meeting, following the annual membership meeting, for all newly installed officers and committee chairs. The purpose is to facilitate the transfer of duties and responsibilities and to formulate the goals of the chapter for the coming year.
• Ensure all reports are submitted to headquarters in a timely manner. Reports include: chapter annual report, verification of fees report (when applicable) and the chapter officer/committee chair report.
• Meet with the head of the nursing program at the beginning of the school year to get the chapter's meetings on the school's master calendar.
• Talk with the heads of major service agencies in the community and ask to get the chapter meeting dates on the agency's master calendars.
• Develop and maintain policies and procedures related to the position of president. Submit modifications or new policies and procedures to the board of directors for approval.
• Plan for officer transition.

President-Elect

Qualifications:

• Be an active member of the chapter
• Consent to serve in the position

Responsibilities:

• May succeed into the presidency at the end of a one- or two-year term of office.
• Communicate to the public the purposes of the society.
• Be chair of committees, as needed.
• Learn the chapter operations and facilitate the achievement of chapter goals and mission of Sigma Theta Tau International.
• Oversee the process for completing and submitting the Chapter Key Award application.

Vice President

Qualifications:

• Be an active member of the chapter
• Consent to serve in the position

Responsibilities:

• Perform the duties of the president in the president's absence.
• Be chair of committees, as needed.
• Succeed into the office of president and serve until the next election in the event that the president vacates his/her officer during the two-year term.
• Prepare an annual report to the chapter membership regarding the vice-president's responsibilities and activities.
• Oversee the planning of chapter programs ensuring that at least two programs or events that support the honor society's purposes and goals are held each year.

Secretary

Qualifications:

• Be an active member of the chapter
• Consent to serve in the position

Responsibilities:

• Record and write the minutes for each Board of Directors and business meeting.
• Distribute minutes to all members of the Board of Directors.
• Keep an official record book of the minutes of all Board of Directors and business meetings to present to the succeeding secretary.
• Prepare an annual report to the chapter membership.
• Submit the list of new officers to headquarters within two weeks of officer elections and provide headquarters with updates as they occur.
• Order all stationery, forms and mailing labels for the chapter.
• Type and mail chapter correspondence.
• Send membership invitations to all elected candidates, in cooperation with the Governance Committee.
• Serve on committees as needed.

Treasurer

Qualifications:

• Be an active member of the chapter
• Consent to serve in the position

Responsibilities:

• Be custodian of the chapter funds.
• Prepare and present a current financial report to the board of directors at each meeting.
• Prepare and submit an annual budget to the board of directors with appropriate committee advisory council or task force.
• Prepare and submit the financial section of the chapter annual report.
• Work with an accountant on the biennial audit and submit a copy to headquarters.
• Obtain and complete necessary tax forms for the Internal Revenue Service (US chapters only).
• If the chapter is not using the online induction system, write checks needed for international induction fees and jewelry and honor cord orders.
• Manage the investment plan of the chapter with support from the board of directors.
• Develop and maintain fiscal policies and procedures in collaboration with the appropriate committee. Submit new policies or modifications of existing policies to the board of directors for approval.

Faculty Counselor

Qualifications:

• Be an active member of the chapter
• Consent to serve in the position
• Be on faculty at the institution of higher education for which the faculty counselor will represent

Responsibilities:

• May serve as the chair of the Governance Committee.
• Lead the procedure for determining membership eligibility and inducting members.
• Develop strategies for publicizing and informing students and nursing leaders of membership eligibility criteria. May work in conjunction with the Membership Involvement Committee.
• Secure necessary data from the official records of students to determine eligibility status. Notify students of their eligibility status and send out the appropriate membership application materials.

Leadership Succession Chair

Qualifications:

• Be an active member of the chapter
• Consent to serve in the position

Responsibilities:

• Develop members in organizational leadership roles across the span of their careers
• Mentor members to assume positions at all levels of the organization
• Oversee the selection of members who can provide the necessary leadership to achieve chapter goals and to meet the needs of members
• Manage the preparation, distribution and tallying of election ballots
• Notify all candidates (elected and non-elected) of the election results
• Note: Those serving on the Leadership Succession Committee are not permitted to be on the slate of candidates for officer or committee positions.

Governance Committee Chair

Qualifications:

• Be an active member of the chapter
• Consent to serve in the position

Responsibilities:

• Oversee chapter membership eligibility issues
• Lead the bylaws amendment process by considering, reviewing, editing and/or correlating amendments as suggested or appropriate
• Update the chapter’s bylaws to comply with changes made to the international bylaws by utilizing the chapter bylaws template created and updated by STTI headquarters (updated template is typically available in January of even-numbered years)